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Valvoja Lite service - Usage of the service

Contents

At the moment, the Valvoja service is available only in Finnish.

Sign in

Sign in to your account and select Valvoja Lite from the customer portal home page by clicking Siirry Valvojaan (Go to Valvoja) →.

Valvoja always opens in the main view. Under the Valvonta (Monitoring) tab, you can find created monitoring lists and monitored companies.

Monitoring in a Nutshell 

Monitoring consists of four main steps:
  1. Create a monitoring list
  2. Add responsible persons
  3. Add companies
  4. Monitor company information on the monitoring list

Creating a New Monitoring List

In the Valvonta (Monitoring) tab, select  +Luo uusi valvontalista. (+ Create New Monitoring List).

Picture: Create New Monitoring List

Enter the basic information:

  • Monitoring list name (required)
  • Identifier (for example, project, property, or site ID)
Optional information:
  • Street address
  • Postal code
  • City
  • Notes

Select the preferred Vastuuhenkilöt (Responsible Persons) from the list.

  • Only users authorized for the Valvoja service are displayed.

  • When all information has been entered, select Vahvista (Confirm).

Please note: The start date cannot be in the past because automatic monitoring cannot be performed retroactively.

The start date is automatically the date the monitoring list is created.

 Picture: Monitoring list information 

Responsible Persons

Responsible persons receive email alerts about new issues requiring attention for monitored companies. It is recommended to assign more than one responsible person.

Any user authorized for the Valvoja service can be selected. User accounts and permissions are managed in the Käyttäjähallinta (User Management) view.

Both main users and basic users can add and edit monitored items. To add or edit responsible persons:

  1. Select a monitoring list 

  2. Muokkaa (Edit )  Add responsible persons → Save changes
  3. Add responsible persons from Vastuuhenkilöt (Hae nimellä)
  4. Tallenna muutokset (Save changes)

Monitoring Lists Menu

The number of visible monitoring lists can be filtered using the Näytä (Show) option.

Näytä (Show)

 

Omat aktiiviset listat (My Active Lists )

 Shows active monitoring lists where the user is a responsible person.

Kaikki aktiiviset listat (All Active Lists)

Shows all active items on the account.

Arkistoidut listat (Archived Lists)

Shows all completed items on the account

 Picture: Monitoring list - filter 

Adding a Company to a Monitoring List

To add a company to the monitoring list, first select the preferred monitoring list from the menu. Then add the company to be monitored by clicking the Lisää yritys (Add company)  -button. 

  1.  Enter the name or identifier in the Hae listaa (Search list ) field. 
      
  2. Click  + Lisää yritys valvontaan (+Add Company).
      
  3.  Add the company to the monitoring list. 

    You can search for a company using the  Hae yritystä  (Search company) button by Nimellä tai y-tunnuksella  (company name or Business ID).

     
    A search by Business ID returns a single company, which can be added to monitoring by clicking the button that appears on the left and selecting 
    Jatka (Continue). 


     Picture: Adding a single company to the monitoring list  


    Yrityskortti (Company Card) of the company to be added to monitoring opens.
      

Picture: Company card of the company to be added to monitoring 

Define the company’s role:
  • Suora sopimuskumppani = Direct contractual partner
  • Epäsuora alihankkija = Indirect subcontractor
Optional supplier contact details:
  • Nimi (Yrityksessä työskentelevä henkilö)= Name(Employee working for the company)
  • Sähköposti = Email
  • Puhelinnumero = Phone number

Add the company to the monitoring list by clicking Aloita valvonta (Start Monitoring) button that appears on the right.  

Important Notes

  • Monitoring cannot begin in the past.
  • The earliest possible start date is the current date.
  • Monitoring must always be ended manually in the service.
  • Monitoring should start no later than contract signing to comply with the Act on the Contractor’s Obligations and Liability.
  • The most important requirement is to have a valid report that has been reviewed and archived at the time the contract is concluded. 
  • For contracts lasting over one year, monitoring must be continuous.
  • Contractor obligation information must be reviewed at least once per year.
  • The recommendation of the Confederation of Finnish Construction Industries RT (Rakennusteollisuus RT Ry)  is every three months.

Adding Multiple Companies

You can speed up importing information for monitored companies by adding multiple companies to monitoring at once using Tuo useita y-tunnuksia (Import multiple Business IDs).

Separate the Business IDs with a space, comma, semicolon or enter each one on a separate line. Once all Business IDs have been entered, select Jatka (Continue).

Please note that Business IDs must be in the format 1234567-8 for the system to accept them. 

Picture: Searching for multiple companies 

 

Add the companies to the monitoring list by selecting them using the button located in the upper left corner.

Once the companies have been selected, click  Aloita valvonta (Start monitoring). 

  

Picture: Adding multiple companies to the monitoring list 

 

Chain View

In the Valvoja Lite service level, the chain view is displayed visually using numbers.
  • The chain view is shown in the list view as levels 1–4.

Picture: Chain view in the Monitor Lite service level

 

Company Monitoring

Contractor Obligation Information

  • Reports for monitored companies are archived until the company is removed or the Valvoja service is terminated.
  • Each company card contains a button for viewing reports.
  • The color and label indicate the status of the latest contractor obligation report.
  • Valvoja sends notifications to responsible persons when a company's status changes for the worse.
  • Reliable Partner customers are also informed of deficiencies.

  

 

The question mark icon provides additional information:

  • Luotettava Kaumppani (Reliable Partner) report status
  • Whether the company has left the Luotettava Kaumppani (Reliable Partner) - service
  • Additional information on report interpretations

  

Picture: Interpreting the Subscriber Liability Report 

 

When the preferred company is selected from the monitoring list, the company's Yrityskortti (Company Card) opens. 

Clicking Tarkasta kaikki tiedot (Review all information) button opens Luotettava Kumppani (Reliable Partner) report. 

  

Picture: Company Card

Status button colors and their meanings: 

Tilaajavastuu = Contractor's Obligations 
OK = OK
Huomio = Notice
Odottaa = Pending
Selvitä = Clarify
Seis = On hold
Puutuu = Missing

Kokonaistila = Overall Status
Huomioitavaa = Points to Note
Selvitettävää = Requires Clarification  
Tarkistettavaa = Requires Review
Puutuu = Missing    

  

 Picture: Contractor's Obligations and Overall Status - Colors and Interpretations

  

Picture: Interpretations of Contractor's Obligations and Overall Status for monitored companies in the list view

Overall Status Information

To the right of Luotettava Kumppani (Reliable Partner) contractor obligations status, Kokonaistila (overall status) of the company's Luotettava Kumppani (Reliable Partner) report is displayed if the company has subscribed to the service.

Picture: Luotettava Kumppani (Reliable Partner) Overall Status 

Read more about overall statuses here. 

 

Reviewing Company Information

 You can view the company and its status information as follows: 

  1. Click the company name.
  2. Yrityskortti (Company Card) opens.
  3. Select the Tila (Status) tab to see all status interpretations.
  4. Optionally open the latest report via Tarkasta kaikki tiedot (Review All Information).

  

Picture: Reviewing Company Information, Company Card

Notes Fields

You can add your own notes to a monitoring list and to the companies on the list using the notes field. Notes can be added to a monitoring list when creating the list. For an active monitoring list, the notes field can be found by selecting "Muokkaa valvontalistan tietoja" (Edit Monitoring List Details).

To add notes to an individual monitored company, first click the company name. In the view that opens, a text field for notes is available at the bottom of the page.

The notes fields are visible to all users within your company who use Valvoja. Therefore, only add information that can be shared with all Valvoja users. The fields can also be edited by all Valvoja users.

Ending Monitoring

Ending the monitoring of a monitored company 

Click the company name from any list view.
  • Yrityskortti (Company Card ) opens.
  • You can stop monitoring the company by clicking Lopeta valvonta (Stop Monitoring) button.
  • The company will be moved to the Valvonta lopetettu (Monitoring Ended) status on the monitoring list. You can later find it on the same monitoring list using Valvonta lopetettu (Monitoring Ended) filter.

No further alerts are sent, but archived reports remain available.

  

Picture: Company Card of a Monitored Company and Ending Monitoring 

 

Remove a Company from a Monitoring List

A company can be removed only after monitoring has been ended.

  •  Näytä yritykset (Show Companies) →  Valvonta lopetettu (Monitoring Ended)

  

Picture: Removing a Company Completely 

To remove a company from the list, click the name of the monitored company and select Poista yritys listalta (Remove Company from List).

If you want to complete the action, click  Poista yritys ja raportit (Remove Company and Reports) in the pop-up window that appears. 

   

Picture: Removing a Company from the Monitoring List 

When a company is removed, all reports stored during the monitoring period will be permanently deleted.

  • If the company is part of a chain and has other partners linked beneath it, the data for those companies will also be deleted.

 

Closing a Monitoring List

A monitoring list does not expire automatically, and it is not possible to set an end date for it. The monitoring list must be archived separately.
  • Open the monitoring list.
  • Click Muokkaa (Edit) monitoring list.
  • Click Lopeta listan valvonta (Stop List Monitoring).
  • Vahvista (Confirm).
  • The archived monitoring list can later be found on Valvonta (Monitoring) tab under    Näytä arkistoidut listat (Show Archived Lists).

  

Picture: Ending a Monitoring List, “Stop List Monitoring”

 When you archive a list:

  • The reports saved during the monitoring period will be retained.

  

Picture:  Ending Monitoring of a Monitoring List 

You can find an archived list by selecting Näytä arkistoidut listat  (Show Archived Lists) on the Valvonta (Monitoring) tab.

NOTE! An archived list cannot be restored. 

  

Picture: Archived Lists