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Using the Valvoja License

 Currently, the Valvoja service is available only in Finnish

  • Sign In
  • Creating a New Monitoring List
  • Responsible Persons
  • Monitoring Lists Menu
  • Adding a Company to Monitoring
  • Company Search
  • Adding Multiple Companies to a Monitoring List
  • Company Monitoring
  • Chain View
  • Supplier Register
  • Reviewing Company Information
  • Removing a Company from a Monitoring List
  • Notes Fields
  • Dun & Bradstreet Rating
  • Ending Monitoring

Sign In 

Sign in to your account and, on the customer portal home page, select Valvoja Standard and click Go to Valvoja →.

 

You can also access Valvoja via the Valvoja button in the top navigation menu.

  

Valvoja always opens in the main view. On the Monitoring tab, you can find your created monitoring lists and monitored companies.

With a Valvoja Standard license, you also have access to:

  • Company Search
  • Supplier Register

  

Monitoring in a Nutshell

Monitoring consists of four main steps:

  1. Create a monitoring list
  2. Add responsible persons
  3. Add companies
  4. Monitor company information on the monitoring list

 Creating a New Monitoring List 


On the Monitoring tab, click + Create New Monitoring List.

  

Image: Creating a new monitoring list

Enter the key information for the monitored entity:

  • Monitoring List Name (required)
  • Identifier (for example, your organization's project, property, or construction site identifier)

You may also add address information if the monitored entity is, for example, a construction site, as well as notes related to the monitoring list.

  • Street Address
  • Postal Code
  • City
  • Notes

Select the desired Responsible Persons from the list below.

  • Responsible persons are selected by adding users from the list. Only users with access to the Valvoja service are displayed.
  • Once all required information has been entered, add the monitoring list by clicking Confirm.

Please note that the start date can never be in the past, as automated monitoring cannot be applied retrospectively.

The start date is automatically set to the date on which the monitoring list is created.

 

Responsible Persons

A responsible person receives email notifications when new issues or changes requiring attention are identified for monitored companies. It is recommended to assign more than one responsible person.

Any user with access to the Valvoja service can be selected as a responsible person. User accounts and access rights are managed in the account's User Management view.

In the Valvoja service, both main users and basic users can add and edit monitored entities.

Monitoring Lists Menu

You can limit the number of monitoring lists displayed by using the Show filter in the main view of the Valvoja tab.

My Active Lists

Displays only active monitoring lists where the user is assigned as a responsible person.

All Active Lists

Displays all active monitoring lists within the account.

Archived Lists

Displays all completed and archived monitoring lists within the account.

  
Adding a Company to Monitoring 

To add a company to monitoring, first select the desired monitoring list from the menu. Then click Add Company.

Enter the Name or Identifier in the Search List field.
  

Click + Add Company to Monitoring.

  

Add the company to monitoring.

You can search for a company using the Search Company function by company name or Business ID.

  

When searching by Business ID, a single company will be returned. Select the button displayed on the left side and click Continue.

  

The Company Card of the company to be added to monitoring will open.

  

1. Define the Company's Role in the Supply Chain

  • Direct Contracting Partner
  • Indirect Subcontractor

2. Enter Optional Supplier Contact Information

  • Name (person working for the company)
  • Email address
  • Phone number

3. Add the Company to the Monitoring List

Click the Start Monitoring button displayed on the right side.

Please Note

  • Monitoring cannot be started in the past.
  • The earliest possible start date is the current date.
  • Monitoring must always be actively ended in the service.
  • To comply with the Act on the Contractor’s Obligations and Liability, monitoring should be started no later than the contract signing stage.
  • The most important requirement is that a valid report has been reviewed and archived at the time the contract is concluded.
  • For contractual relationships lasting longer than one year, monitoring must be carried out regularly.
  • Contractor’s liability information must be reviewed at least once per year.
The recommendation of the Confederation of Finnish Construction Industries RT is to review the information at least once every three months.

Company Search

Using Company Search, you can search for company information by company name or Business ID (Finland).

Advanced Company Search

The Advanced Company Search is primarily intended for finding potential business partners and for adding companies to monitoring.

  • Search among more than 100,000 Finnish companies.

  • Identify potential suppliers and partners based on selected criteria.

The advanced search allows you to filter companies by:

  • Industry

  • Location

  • Number of Employees

  • Revenue

  

Adding Companies to Monitoring via Advanced Company Search

You can also add companies to monitoring lists through Advanced Company Search.

  1. Search for a company using the company name, Business ID, or Advanced Search.

  2. Select the desired company.

  3. The Company Card opens in the Status view.

  4. Click + Add Company to Monitoring.

  5. Once you add a company to monitoring, it will appear on the selected monitoring list. You can find your monitoring lists on the Monitoring tab.

  

Add the companies to monitoring by selecting the desired companies using the selection button located in the upper-left corner.

Once the companies have been selected, click Start Monitoring to add them to the monitoring list.

Chain View

The Chain View is displayed in the list view using levels 1–4.

  • The separate Chain View provides a visual representation of the supply chain structure.
  • The chain depth is limited to four levels. Deeper supply chain hierarchies are not supported.
  • However, users can add multiple companies to the same level, and there is no limit to the number of companies at a single level.

 

Supplier Register

The Supplier Register contains the entire supply chain of a Valvoja customer, including:

  • Companies currently under active monitoring
  • Companies whose monitoring has been ended but that still belong to an active monitoring list

Companies in the Supplier Register can be filtered based on the monitoring period.

Potential suppliers can also be saved to the Supplier Register using the Save icon on the Company Card.

  • Saved companies do not generate a report archive.

Saved companies can be added to monitoring at a later date.


  

Company Monitoring

Contractor’s Obligations Reports

  • Contractor’s Obligations reports for companies added to a monitoring list are archived until the companies are removed from the monitoring list or the Valvoja service is terminated.
  • Each monitored company has its own button on the Company Card for viewing reports.
  • The color and label of the Contractor’s Obligations status indicate the status of the company’s latest Contractor’s Obligations report.
  • Valvoja sends a notification to the responsible person of the monitoring list if a company’s status deteriorates. Any deficiencies are also communicated to the Reliable Partner customer.
  

The color and label of the Contractor’s Obligations status indicate the status of the company’s most recent Contractor’s Obligations report.

By clicking the Question Mark icon, you can open an information panel that displays:

  • The status of the Reliable Partner Contractor’s Obligations Report
  • Whether the company has left the Reliable Partner service
  • Additional information about the interpretations of the Contractor’s Obligations Report

  

When you select a company from a monitoring list, the company’s Company Card opens. By clicking Review All Information, you can open the Reliable Partner Report.

 

Overall Status Information

To the right of the Reliable Partner Contractor’s Obligations status, you can see the overall status of the company’s Reliable Partner Report, provided that the company has subscribed to the service.

Reviewing Company Information

You can review a company and its status information as follows:

  1. Click the company name from any list view.
  2. The Company Card opens.
  3. On the Status tab of the Company Card, you can view all status interpretations.
  4. If desired, you can also open the latest Contractor’s Obligations Report by clicking Review All Information.

Notes Fields

You can add your own notes to both monitoring lists and companies on those lists using the notes field.

Notes can be added to a monitoring list when the list is created. For active monitoring lists, the notes field can be accessed by selecting Edit Monitoring List Details.

To add notes for an individual monitored company, first click the company name. In the view that opens, a dedicated notes field is located at the bottom of the page.

Please note that notes are visible to all users within your organization who use Valvoja. Therefore, only add information that can be shared with all Valvoja users. The notes fields can also be edited by all Valvoja users.

Dun & Bradstreet Rating

In addition to the information required by the Act on the Contractor’s Obligations and Liability, Valvoja enables you to monitor suppliers’ creditworthiness using credit rating information based on the Dun & Bradstreet Rating model.

This feature helps support risk management and provides valuable additional information for procurement decision-making, alongside the information required under the Act on the Contractor’s Obligations and Liability.

D&B Rating information is available only with the Valvoja Standard service.

Ending Monitoring

Ending Monitoring for a Monitored Company

To end monitoring for a company:

  1. Click the company name from any list view.

  2. The Company Card opens.

  3. Click End Monitoring.

The company will be moved to the Monitoring Ended status on the monitoring list. You can find it later on the same monitoring list by using the Monitoring Ended filter.

  • No further notifications about status changes will be sent for the company.

  • All archived reports remain available and can still be accessed.

Removing a Monitored Company from a Monitoring List

An individual company can be removed from a monitoring list once its monitoring has been ended.

  1. Select Show Companies → Monitoring Ended.

  2. Click the name of the monitored company.

  3. Select Remove Company from List.

To complete the action, click Remove Company and Reports in the confirmation dialog.

Please note: Removing a company permanently deletes all reports collected during the monitoring period.

  • If the company is part of a supply chain hierarchy and has companies linked beneath it, the information of those companies will also be removed.

Closing a Monitoring List

Monitoring for a monitoring list does not end automatically, and no end date can be set. The monitoring list must be archived manually:

  1. Open the monitoring list.

  2. Select Edit.

  3. Click End List Monitoring.

  4. Click Confirm.

  5. The archived monitoring list can later be found under Monitoring → Show Archived Lists.

When you archive a monitoring list:

  • All reports collected during the monitoring period are retained.

You can find archived monitoring lists by selecting Show Archived Lists on the Monitoring tab.

Note: An archived monitoring list cannot be restored.